Executive Assistant to Founder

Career Group; New York (NY); On-site; USD 120,000 - 175,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with 3% employer match

Unlimited PTO

Free lunch

Summer remote flexibility

Job summary

Career Group, a boutique venture capital firm in NYC, seeks an adaptable, high-energy Executive Assistant to support one Founders with strategic administration and light personal duties.

In a fast-paced, all-hands-on-deck environment, you will manage calendars, travel, gatekeeping, and cross-functional coordination while maintaining confidentiality and a proactive, warm approach.

Qualifications

• 3–10 years of executive-level administrative support, preferably within venture capital, private equity, financial services, tech, or high-growth startup environments.
• Proficiency with Google Workspace and calendar management.
• Ability to thrive in a nimble, evolving workplace.
• Demonstrates high emotional intelligence and confidentiality.

Responsibilities

• Manage complex calendars and investor meetings, internal syncs, and firm-wide initiatives.
• Coordinate end-to-end travel logistics, including private aviation and luxury accommodations; process expenses.
• Act as liaison and gatekeeper for confidential correspondence and key stakeholders.
• Collaborate with the EA team to provide cross-coverage on firm-wide administrative projects.
• Oversee light personal scheduling, medical appointments, household logistics, gifting, and personal travel.

Skills

Executive support

Google Workspace

Adaptability

Emotional intelligence

Problem solving

Team collaboration

Job description

A boutique, high-growth Venture Capital firm headquartered in NYC is seeking an adaptable, high-energy Executive Assistant to provide strategic administrative and light personal support to one of its Founders. Operating with an "all-hands-on-deck" ethos, this role balances dynamic corporate logistics with executive coordination in a fast-paced, collaborative environment.

Salary commensurate with experience: $120k-175k base range+ discretionary performance bonus. Benefits: 100% employer-covered health, dental, and vision insurance premiums, 401(k) with a 3% automatic employer contribution/match, unlimited PTO, free lunch, summer remote flexibility perks.

Location/Hours: Union Square area, NYC in office/onsite Monday – Friday - typical hours are 9:30am-5:30pm

KEY RESPONSIBILITIES INCLUDE:

• Orchestrate complex calendar management using Google Workspace, prioritizing high-value investor meetings, internal syncs, and firm-wide initiatives.
• Coordinate and manage end-to-end travel logistics, including private aviation and luxury accommodations and process expense reports.
• Act as a direct liaison and gatekeeper, managing confidential correspondence, key stakeholder relationships, and strategic priorities on behalf of the executive.
• Partner with the existing EA team to provide seamless cross-coverage and collaborate on firm-wide administrative projects.
• Oversee some light personal calendar scheduling, medical appointments, household logistics, gifting, and personal travel arrangements.

CANDIDATE QUALIFICATIONS & EXPERTISE

• Seeking 3–10 years of executive-level administrative support, preferably within venture capital, private equity, financial services, tech, or high-growth startup environments.
• Thrives in a nimble, scrappy, and evolving workplace rather than a highly rigid, hyper-formal corporate matrix.
• Advanced proficiency in Google Workspace applications. A background or personal interest in emerging productivity and AI tools is welcomed.
• Comfortable "rolling with the punches" in a fast-moving environment; brings high emotional intelligence, warmth, and composure under shifting priorities.
• Naturally anticipates executive needs, takes initiative without prompting, and excels at solving problems independently.
• A confident, low-ego team player who actively contributes to a warm, cohesive administrative culture.
• Demonstrates pristine judgment and confidentiality when managing high-level professional and personal affairs.