Executive Assistant to Partners at Well-known Venture Firm

Bloom Talent; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Bonus

401k with matching

Flexible PTO

Lunch stipend

Annual team trips

Gym in the office

Job summary

Bloom Talent is seeking an Executive Assistant to support senior executives at a leading NYC venture capital firm. You will manage calendars, arrange travel, handle expenses, and assist with events, dinners, and off-sites.

The role is primarily in-office in New York Monday through Thursday, with Friday work from home. You should excel in fast-paced environments, build relationships across levels, and maintain discretion.

Qualifications

• 4+ years of experience as an Executive Assistant supporting senior leaders in a fast-paced environment.
• Exceptional communication skills both verbal and written.
• Proven ability to interact effectively with stakeholders at all organizational levels.
• Process-oriented mindset with a track record of creating efficient workflows and systems.
• Strong organization skills and detail-oriented.

Responsibilities

• Provide day-to-day support to the Partner.
• Expertly manage busy calendars, proactively shifting meetings and blocking time to maximize productivity.
• Coordinate and arrange meetings with key internal and external stakeholders.
• Discern the importance of various meetings, and effectively allocate time to align with the Partner's goals.
• Manage heavy travel scheduling through arrangements and prepare detailed itineraries.
• Expertly plan trip logistics and provide solutions to ensure all necessary commitments can be executed during travel.
• Manage inbound communications, flagging high-priority messages.
• Create efficient processes and systems to structure projects and tasks.
• Manage and optimize CRM to track, maintain, and organize data.
• Plan and organize events in partnership with the team.
• Manage expenses related to travel, events, or other activities.

Skills

Calendar management

Travel scheduling

Expense management

CRM management

Event planning

Communication skills

Relationship building

Tools

CRM software

Job description

VC firm known for its portfolio of high-profile companies is looking for Executive Assistant(s) to support Senior Executives / Partners. This is a great opportunity to join a collaborative, hard-working team along with 10 other EAs. Depending on the fit with the Executive, you will provide admin support to maximize their time through calendar management, travel, and expenses, while also helping with dinners and off-sites. Someone with strong interpersonal skills who works well with sales-oriented Executives and is comfortable in a front-facing role. They are primarily in-office based in New York Monday through Thursday, with Friday’s work from home. 130-150K DOE + carry, amazing health benefits, bonus, 401k with matching, flexible PTO, lunch stipend, annual team trips, and gym in the office!

Responsibilities:

• Provide day-to-day support to the Partner.
• Expertly manage busy calendars, proactively shifting meetings and blocking time to maximize productivity.
• Coordinate and arrange meetings with key internal and external stakeholders. Discern the importance of various meetings, and effectively allocate time to align with the Partner's goals.
• Manage heavy travel scheduling through arrangements and prepare detailed itineraries. Expertly plan trip logistics and provide solutions to ensure all necessary commitments can be executed during travel.
• Manage inbound communications, flagging high-priority messages.
• Create efficient processes and systems to structure projects and tasks.
• Manage and optimize CRM to track, maintain, and organize data.
• Plan and organize events in partnership with the team.
• Manage expenses related to travel, events, or other activities.

Qualifications:

• 4+ years of experience as an Executive Assistant supporting senior leaders in a fast-paced environment.
• Exceptional communication skills both verbal and written.
• Proven ability to interact effectively with stakeholders at all organizational levels.
• Process-oriented mindset with a track record of creating efficient workflows and systems.
• Strong organization skills and detail-oriented.
• Self-motivated with a strong work ethic. You are reliable, flexible, and accountable.
• Demonstrate discretion, resourcefulness, and an ability to build relationships at all levels.
• Strong judgment and problem-solving skills to manage diverse workstreams and projects.
• Someone who deeply cares about their work and holds themselves to a high standard.