Strategic Executive Assistant to Utilities Director

City of Topeka, Kansas; Topeka (KS); Presencial; USD 33.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Public retirement system

Vacation & sick leave

Life insurance

Deferred compensation

Short-term disability

Onsite health clinic

Fitness facility

Employee assistance program

Descripción de la vacante

The City of Topeka is seeking an Executive Assistant II to support the Utilities Director with high-level administrative tasks in a fast-paced department.

Responsibilities include managing calendars, preparing correspondence, minutes, and coordinating records such as budgets and contracts while handling confidential information. The ideal candidate will be highly organized with associate degree preferred and several years of clerical/office experience.

Formación

• Ability to manage multiple priorities and meet deadlines.
• Experience supporting an executive-level leader is preferred.
• Strong organizational skills and attention to detail.

Responsabilidades

• Provide direct administrative support to the Utilities Director, including calendars and correspondence.
• Screen calls, respond to inquiries, and route information.
• Prepare agendas, attend meetings, and take minutes as required.
• Coordinate and maintain departmental records including budgets, contracts, reports, and training/compliance documents.

Conocimientos

Calendar management

Records management

Executive support

Discretion & confidentiality

Educación

Associate degree

High school diploma

Descripción del empleo

The City of Topeka is seeking an Executive Assistant II to support the Utilities Director with high-level administrative tasks in a fast-paced department.

Responsibilities include managing calendars, preparing correspondence, minutes, and coordinating records such as budgets and contracts while handling confidential information. The ideal candidate will be highly organized with associate degree preferred and several years of clerical/office experience.