Executive Assistant II - Utilities

City of Topeka, Kansas; Topeka (KS); In loco; USD 33.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

Public retirement system

Vacation & sick leave

Life insurance

Deferred compensation

Short-term disability

Onsite health clinic

Fitness facility

Employee assistance program

Descrizione del lavoro

The City of Topeka is seeking an Executive Assistant II to support the Utilities Director with high-level administrative tasks in a fast-paced department.

Responsibilities include managing calendars, preparing correspondence, minutes, and coordinating records such as budgets and contracts while handling confidential information. The ideal candidate will be highly organized with associate degree preferred and several years of clerical/office experience.

Competenze

• Ability to manage multiple priorities and meet deadlines.
• Experience supporting an executive-level leader is preferred.
• Strong organizational skills and attention to detail.

Mansioni

• Provide direct administrative support to the Utilities Director, including calendars and correspondence.
• Screen calls, respond to inquiries, and route information.
• Prepare agendas, attend meetings, and take minutes as required.
• Coordinate and maintain departmental records including budgets, contracts, reports, and training/compliance documents.

Conoscenze

Calendar management

Records management

Executive support

Discretion & confidentiality

Formazione

Associate degree

High school diploma

Descrizione del lavoro

The City of Topeka is seeking a highly organized and dependable professional to serve as an Executive Assistant II to the Utilities Director. This position provides high level administrative support to an executive-level leader and plays a critical role in keeping the department organized and operating effectively.

The Executive Assistant II will work closely with staff on scheduling, records management, communications, and special projects. They serve as a trusted liaison for the Utilities Director, exercising sound judgment and a high degree of discretion when handling sensitive and confidential information.
The successful incumbent must possess exceptional organizational skills and the ability to manage multiple priorities, anticipate needs, meet deadlines, and effectively coordinate a wide range of administrative activities in a fast-paced, dynamic environment.

What you’ll do:

• Provide direct administrative support to the Utilities Director, including managing calendars, scheduling appointments and preparing correspondence.
• Screen calls, respond to inquiries, and route information appropriately.
• Prepare agendas, attend meetings, and take minutes as required.
• Coordinate, monitor and maintain departmental records, including budgets, contracts, reports, training records and compliance documents.

The ideal candidate:

• Is highly organized, with the ability to plan, coordinate and prioritize multiple tasks.
• Has the ability to exercise sound judgment and maintain confidentiality.
• Is proactive and detail-oriented.
• Associate degree in Office Administration, Business Administration or a related field is preferred.
  • With an Associate degree, two or more years of clerical and/or office management experience is required.
• Without a degree, a high school diploma or its equivalent is required with four or more years of clerical and/or office management experience.
• Demonstrated experience providing executive-level administrative support and/or experience in the public sector is preferred.

Entry rate of pay:

$23.76 - $28.51 per hour, depending on qualifications

The City of Topeka offers a comprehensive benefits package, including:

• Kansas Public Employee Retirement System.
• Generous paid Vacation and Sick leave
• Paid Life/Long Term Disability Insurance
• Deferred Comp Savings Plan
• Short-Term Disability Insurance
• Free Onsite Health & Wellness Clinic
• Free in-house full-service fitness facility
• Employee Assistance Program

The City of Topeka is an Equal Opportunity Employer