Strategic Executive Assistant to Town Manager

Town-of-Duxbury-; Duxbury (MA); On-site; USD 46,000 - 61,000; Full time

Job summary

Town of Duxbury is seeking an Executive Assistant to the Town Manager to support the Town Manager and the Selectboard Office with confidential, high-level administrative duties.

The role manages calendars, correspondence, licensing, meeting coordination, and budget processes, while ensuring compliance with MA laws and town bylaws. A college degree and 3–5 years of executive office experience are required.

Qualifications

• College degree and 3–5 years of executive office experience; municipal experience a plus.
• Notary Public certification or ability to obtain within 6 months.
• Thorough knowledge of town government and professional office procedures.

Responsibilities

• Serve as office manager for Town Manager/Selectboard, handling daily admin operations.
• Prepare documents, answer calls, schedule meetings, and manage visitor flow.
• Respond to inquiries from the public and staff, transmitting Town Manager directions as needed.
• Manage licensing and permits under Selectboard oversight and ensure compliance with laws.
• Coordinate Town Meetings, Board packets, minutes, and postings.
• Prepare payroll, budget tracking, and oversee accounts payable/receivable.

Skills

Executive administration

Communication

Organization

Confidentiality

Problem solving

Education

College degree

Notary Public certification

Tools

Word processing

Spreadsheets

PowerPoint

Job description

Town of Duxbury is seeking an Executive Assistant to the Town Manager to support the Town Manager and the Selectboard Office with confidential, high-level administrative duties.

The role manages calendars, correspondence, licensing, meeting coordination, and budget processes, while ensuring compliance with MA laws and town bylaws. A college degree and 3–5 years of executive office experience are required.