Strategic Executive Assistant to Town Manager

Town of Duxbury; Duxbury (MA); On-site; USD 46,000 - 61,000; Full time

Job summary

The Town of Duxbury is seeking an Executive Assistant to the Town Manager to provide high-level administrative support to the Town Manager and Selectboard Office. You will manage confidential materials, coordinate meetings, and supervise staff in a fast-paced municipal setting.

Ideal candidates have a college degree and 3–5 years of executive office experience, with strong MS Office skills and attention to detail.

Qualifications

• Education and Experience: college degree and 3–5 years of executive office experience; or equivalent
• Experience in a town/municipal setting preferred
• Notary Public certification within 6 months of hire date

Responsibilities

• Serves as office manager for the Town Manager/Selectboard office and manages day-to-day administrative operations.
• Prepares documents, answers calls, screens visitors, and schedules meetings.
• Responds to inquiries from the public and transmits Town Manager’s directions as needed.
• Manages licenses and event permits in compliance with state laws and local policies.
• Coordinates Town Meetings, Board information, postings, and minutes in accordance with Open Meeting Law.
• Maintains payroll and financial records, budgets, and department reporting.

Skills

Executive support

Communication skills

Organizational skills

Problem solving

Education

College degree

Tools

MS Office (Word, Excel, PowerPoint)

Notary Public certification

Job description

The Town of Duxbury is seeking an Executive Assistant to the Town Manager to provide high-level administrative support to the Town Manager and Selectboard Office. You will manage confidential materials, coordinate meetings, and supervise staff in a fast-paced municipal setting.

Ideal candidates have a college degree and 3–5 years of executive office experience, with strong MS Office skills and attention to detail.