Strategic Executive Assistant for Student Affairs

The Chronicle Of Higher Education, Inc.; Whitewater (WI); On-site; USD 42,800 - 47,000; Full time

Job summary

University of Wisconsin-Whitewater seeks an Executive Assistant for Student Affairs to support the Vice Chancellor and Assistant Vice Chancellor for Student Affairs. The role manages confidential documents, prepares agendas and minutes, schedules meetings and travel, and coordinates division-wide events.

The position also functions as a liaison across Colleges and departments, handles sensitive communications, and assists with personnel files, HR processes, and budget-related tasks.

Qualifications

• Strong interpersonal and written communication skills; demonstrated ability to interact effectively with a wide range of people/stakeholders.
• Experience with bookkeeping and data management; demonstrated experience with Microsoft Excel.
• Demonstrated experience reconciling financials and budgets in Workday.
• Crisis management skills; maintain sensitive and confidential information.
• Ability to independently find answers to constituent and staff questions or concerns.

Responsibilities

• Perform sensitive, confidential duties for the Vice Chancellor and Assistant Vice Chancellor for Student Affairs.
• Schedule meetings and travel; arrange logistics for conferences and meetings for the Vice Chancellor and AVCS; follow through with agendas and materials.
• Attend Leadership Group and Divisional meetings; prepare agenda and minutes; track follow-ups.
• Respond to inquiries; provide authoritative information; interpret policies; exercise judgment and responsibility.
• Coordinate with Human Resources on HR processes requiring Vice Chancellor approval; update division records.
• Develop and maintain Division personnel files; manage confidential records; maintain records for reference.
• Coordinate Division-wide reporting processes and annual events such as Fall Kickoff and January Professional Development Day.

Skills

Interpersonal communication

Written communication

Microsoft Excel

Crisis management

Workday

Data management

Education

Associate's Degree

Tools

Workday

Job description

University of Wisconsin-Whitewater seeks an Executive Assistant for Student Affairs to support the Vice Chancellor and Assistant Vice Chancellor for Student Affairs. The role manages confidential documents, prepares agendas and minutes, schedules meetings and travel, and coordinates division-wide events.

The position also functions as a liaison across Colleges and departments, handles sensitive communications, and assists with personnel files, HR processes, and budget-related tasks.