Senior Executive Assistant, Provost Office

Xavier University; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive insurance

Tuition remission

Paid time off

Retirement plan

Health savings accounts

Job summary

Xavier University in Cincinnati seeks an Executive Assistant to the Provost and CAO to provide confidential administrative support, manage the Provost’s and CAO’s calendars, coordinate complex meetings, and liaise with university leaders and external partners in a fast-paced academic environment.

The successful candidate will demonstrate discretion, superb organization, and the ability to handle multiple priorities, with experience supporting senior leaders and contributing to governance

Qualifications

• Associate’s degree required.
• Three to five years of related administrative experience.
• At least one year of experience providing administrative support to an executive senior leader, or comparable position.

Responsibilities

• Manage and coordinate the extensive calendar and meeting schedule for the Provost and CAO, ensuring recurring meetings and critical commitments are scheduled and completed in a timely manner.
• Anticipate meeting needs and coordinate with University offices to gather materials and complete advance work.
• Track and follow up on action items resulting from meetings.
• Provide administrative support for the Board of Trustees' Academic Affairs Committee and related working groups.
• Assist with the University's rank and tenure process and provide support to the University Rank & Tenure Committee.
• Prepare memos, correspondence, and other materials for review and signature by the Provost and CAO.
• Maintain and update distribution lists, email lists, committee records, and related documents.
• Communicate and distribute information on behalf of the Provost and CAO.
• Coordinate travel arrangements for the Provost and CAO.
• Maintain the Academic and University Committees document.
• Support the annual Academic Program Check-in process.
• Perform other administrative duties in support of the Provost and CAO as assigned.

Education

Associate’s degree

Job description

Xavier University in Cincinnati seeks an Executive Assistant to the Provost and CAO to provide confidential administrative support, manage the Provost’s and CAO’s calendars, coordinate complex meetings, and liaise with university leaders and external partners in a fast-paced academic environment.

The successful candidate will demonstrate discretion, superb organization, and the ability to handle multiple priorities, with experience supporting senior leaders and contributing to governance