Provost Executive Assistant | Academic Affairs Ops

Avila University; Kansas City (MO); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Tuition remission for employee and/or;

Vacation and sick leave

Retirement benefits

Generous holiday schedule

Job summary

Avila University in Kansas City, MO is seeking an experienced Executive Assistant to the Provost to ensure smooth operations of the Academic Affairs Office. You will coordinate communications, meetings, schedules, and essential administrative tasks to support the Provost and academic leadership.

The role requires attention to detail, confidentiality, and strong office software proficiency. Multilingual candidates are encouraged to apply as you support diverse students and staff across campus.

Qualifications

• Bachelor’s Degree or equivalent coursework.
• Experience as an Office Manager or similar administrative role; prior executive support experience in higher education preferred.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and multitasking skills.
• Ability to handle confidential information with discretion.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Multilingual skills highly preferred.

Responsibilities

• Assist the Provost in the day-to-day operations of the Academic Affairs Office, overseeing communication, meetings, scheduling, and other admin duties.
• Serve as main contact for Academic Affairs, assisting students and constituents with policies and processes.
• Lead coordination and logistics for academic ceremonies, including commencements.
• Maintain faculty files and track records for contracts and appointment letters.
• Assist in budgeting processes, payroll memos, invoices, and reimbursements for faculty stipends.
• Collaborate with the Vice President, Registrar, and HR on calendar, hiring, and orientation.

Skills

Office management

Executive support

Communication

Organization

Microsoft Office

Discretion

Multilingual

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Avila University in Kansas City, MO is seeking an experienced Executive Assistant to the Provost to ensure smooth operations of the Academic Affairs Office. You will coordinate communications, meetings, schedules, and essential administrative tasks to support the Provost and academic leadership.

The role requires attention to detail, confidentiality, and strong office software proficiency. Multilingual candidates are encouraged to apply as you support diverse students and staff across campus.