Strategic Executive Assistant to the President

Encore Fire Protection; Norwalk, Northern (CT, KY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive Salary

Purpose-Driven Work Environment

Flexible Dress Code

People-Focused Culture

Tools for Success

Health and Wellness

Retirement Planning

Life Insurance

Job summary

Encore Fire Protection is seeking an organized, proactive Executive Assistant to support our President. This high-impact role is built for someone who thrives behind the scenes, anticipates needs, and keeps senior leadership focused on high-value work in a fast-moving environment.

You will manage complex calendars, coordinate travel, prepare materials, and partner with executives across departments. This role offers growth as the company expands and a chance to be integral to strategic

Qualifications

• 5+ years of experience supporting C-level executives or senior leadership in a fast-paced, high-volume environment.
• Experience managing complex calendars with constantly shifting priorities.
• Experience coordinating travel and executive meetings.
• Strong written and verbal communication skills.
• Proactive, solution-oriented mindset with the ability to anticipate executive needs.

Responsibilities

• Serve as the primary strategic administrative partner to the President.
• Manage complex calendars, balancing changing priorities and business demands.
• Coordinate domestic travel, meeting logistics, and executive itineraries.
• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.
• Organize leadership meetings, capture action items, and follow up to ensure timely completion.
• Act as a gatekeeper for executive priorities, exercising sound judgment and discretion when handling requests.
• Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to coordinate initiatives.
• Assist with board materials, leadership off-sites, and company-wide meetings.
• Manage confidential and highly sensitive information with professionalism and discretion.
• Identify opportunities to improve administrative processes and create efficiencies.
• Support special projects and strategic initiatives as assigned.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Discretion and confidentiality

Project coordination

Tools

Microsoft Office

Microsoft Teams

Job description

Encore Fire Protection is seeking an organized, proactive Executive Assistant to support our President. This high-impact role is built for someone who thrives behind the scenes, anticipates needs, and keeps senior leadership focused on high-value work in a fast-moving environment.

You will manage complex calendars, coordinate travel, prepare materials, and partner with executives across departments. This role offers growth as the company expands and a chance to be integral to strategic