Strategic Executive Assistant to the President

HAHN Automation Group; Miamisburg (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

HAHN Automation Group US is seeking an Executive Assistant to the President who will serve as a trusted partner, managing the President’s complex calendar, coordinating travel, and preparing for critical meetings.

This high-visibility role requires exceptional organization, judgment, discretion, and initiative. You will liaise with executives, employees, clients, vendors, and board members across a distributed organization, while safeguarding confidential information.

Qualifications

• 5+ years of experience supporting a senior executive.
• Bachelor’s degree preferred; equivalent professional experience may be considered.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong interpersonal and relationship-building skills.
• Ability to prioritize competing demands and work effectively under pressure.
• Strong meeting documentation and note-taking skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Strong proficiency with Microsoft Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to exercise independent judgment and anticipate executive needs.
• Willingness and ability to travel approximately 20–30% domestically, with some international travel.

Responsibilities

• Manage and maintain the President’s complex calendar, including meetings, appointments, travel, and special events.
• Serve as a trusted gatekeeper, prioritizing meeting requests and communications based on business importance.
• Prepare the President for key meetings by gathering background information and briefing materials.
• Coordinate and prepare materials for executive, leadership, and board meetings.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Manage the President’s inbox, prioritizing communications requiring executive attention.
• Coordinate domestic and international travel arrangements and expenses.
• Travel with and support the President during business travel as needed.
• Attend designated meetings and document key decisions and follow-up items.
• Maintain a centralized tracker of actions and commitments and follow up as needed.
• Act as a professional point of contact between the President and employees, executives, clients, vendors, and stakeholders.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

HAHN Automation Group US is seeking an Executive Assistant to the President who will serve as a trusted partner, managing the President’s complex calendar, coordinating travel, and preparing for critical meetings.

This high-visibility role requires exceptional organization, judgment, discretion, and initiative. You will liaise with executives, employees, clients, vendors, and board members across a distributed organization, while safeguarding confidential information.