Strategic Executive Assistant to the President

Caldwell Companies LLC; Cypress (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Collaborative team culture

Opportunity to shape major projects

Job summary

Caldwell Companies LLC in Houston, TX seeks an Executive Assistant to the President to manage a complex calendar, travel and email, and to coordinate high-visibility communications with internal teams and external partners.

The ideal candidate is highly organized, discreet, proactive, and capable of supporting a real estate development or investment team with strong written and verbal skills. This is a full-time onsite role offering competitive compensation and benefits.

Qualifications

• Bachelor's degree required.
• 5+ years executive assistant or senior administrative support experience; C-suite exposure preferred.
• Real estate development/investment experience strongly preferred.
• Demonstrated success managing complex calendars, high-volume email, travel, meetings, and confidential communications.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong writing, proofreading, presentation, and verbal communication skills.
• Experience preparing meeting materials, tracking actions, and coordinating across stakeholders.
• Familiarity with AI productivity tools and project-management platforms is a plus.

Responsibilities

• Partner with the President to strategize objectives and next steps for key projects.
• Translate strategic direction into action plans with milestones and deadlines.
• Prepare concise project updates, briefs, and supporting information highlighting risks and options.
• Facilitate communication among stakeholders and maintain follow-up systems.
• Manage the President's complex calendar, travel, and external commitments.
• Monitor email, identify urgent matters, draft responses, and ensure timely follow-up.
• Act as gatekeeper and thought partner, protecting time for priorities.
• Coordinate internal and external meetings from start to finish, including agendas and logistics.
• Prepare briefing materials, presentations, and talking points for leadership meetings.
• Attend select meetings, capture decisions, and assign owners for follow-through.
• Draft, proofread, and format professional communications maintaining brand standards.
• Serve as a trusted contact for executives, associates, investors, and vendors.

Skills

Calendar management

Email management

Travel coordination

Meeting coordination

Communication

Discretion

Gatekeeper

Relationship building

Project coordination

Writing & proofreading

Presentation skills

Confidentiality

Microsoft Office

AI productivity tools

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Caldwell Companies LLC in Houston, TX seeks an Executive Assistant to the President to manage a complex calendar, travel and email, and to coordinate high-visibility communications with internal teams and external partners.

The ideal candidate is highly organized, discreet, proactive, and capable of supporting a real estate development or investment team with strong written and verbal skills. This is a full-time onsite role offering competitive compensation and benefits.