Strategic Executive Assistant to the President

Caldwell Companies; Texas; On-site; USD 65,000 - 95,000; Full time

Job summary

Caldwell Companies in Houston, Texas seeks an Executive Assistant to the President to manage a demanding calendar and high-volume email with focus, preparation, and efficiency. The ideal candidate is exceptionally organized, proactive, discreet, and calm under pressure, with experience supporting real estate development or investment teams.

This role involves coordinating meetings, preparing executive materials, and serving as a professional liaison across the organization and with external

Qualifications

• Bachelor's degree from an accredited four-year college or university.
• Five or more years of progressive executive assistant or senior administrative support experience; experience supporting a president, C-suite executive, or senior development leader preferred.
• Real estate development, investment, construction, property management, or related industry experience strongly preferred.
• Demonstrated success managing complex calendars, high-volume email, travel, meetings, confidential communications, and competing priorities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong writing, proofreading, presentation, and verbal communication skills.
• Experience preparing meeting materials, tracking action items, organizing project documentation, and coordinating across multiple stakeholders.
• Familiarity with AI productivity tools and project-management platforms is a plus.

Responsibilities

• Strategize objectives, priorities, and next steps for key projects with the President.
• Translate strategic direction into organized action plans with milestones and deadlines.
• Prepare concise updates and decision briefs highlighting risks and options.
• Coordinate internal and external meetings, agendas, logistics, and materials.
• Manage the President's complex calendar and travel plans.
• Screen emails, identify urgent matters, and route requests.
• Act as gatekeeper and protect time for top priorities.
• Coordinate communication across leaders, investors, vendors, and stakeholders.
• Draft and format professional communications for leadership.
• Prepare briefing materials for leadership and development meetings.
• Attend select meetings to capture decisions and track action items.
• Maintain confidentiality and professional execution of duties.
• Arrange detailed travel and accommodations and prepare itineraries.

Skills

Calendar management

Executive support

High-volume email

Travel coordination

Communication skills

Discretion/confidentiality

AI productivity tools

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Project management tools

AI productivity tools

Job description

Caldwell Companies in Houston, Texas seeks an Executive Assistant to the President to manage a demanding calendar and high-volume email with focus, preparation, and efficiency. The ideal candidate is exceptionally organized, proactive, discreet, and calm under pressure, with experience supporting real estate development or investment teams.

This role involves coordinating meetings, preparing executive materials, and serving as a professional liaison across the organization and with external