Strategic Executive Assistant to the Mayor (Public Sector)

City of St. Charles, MO; Saint Charles (MO); On-site; USD 53,000 - 72,000; Full time

Job summary

City of Saint Charles is seeking an Executive Assistant II – Assistant to the Mayor to provide executive-level administrative support to the Mayor and manage the Mayor's Office daily operations.

Primary duties include calendar management, coordinating boards/commissions, and serving as a liaison with departments, officials, and the public. A strong administrative background and discretion are essential for success.

Qualifications

• Associate degree in Business Administration, Office Management, Public Administration, or a related field preferred.
• Three to five years of progressively responsible administrative experience, preferably supporting executive leadership or senior management.

Responsibilities

• Manages the Mayor's calendar, including appointments, meetings, public appearances, travel, and official functions.
• Serves as a primary point of contact for the Mayor's Office and coordinates responses to inquiries.
• Attends meetings and official functions as assigned, serving as liaison for the Mayor's Office.
• Performs general administrative duties including correspondence, drafting materials, and research.
• Administers City boards and commissions, including appointments and records management.
• Coordinates support for committees and special initiatives assigned by the Mayor.
• Prepares proclamations, certificates, and ceremonial recognitions; coordinates related presentations.
• Manages financial administration of the Mayor's Office, including budget preparation and expenditure tracking.
• Maintains organized records and uses Microsoft 365, SharePoint, and City systems for operations.

Skills

Executive support

Microsoft 365

SharePoint

Education

Associate degree (Business Administration / Office Management / Public Administration)

Tools

Microsoft 365

SharePoint

Job description

City of Saint Charles is seeking an Executive Assistant II – Assistant to the Mayor to provide executive-level administrative support to the Mayor and manage the Mayor's Office daily operations.

Primary duties include calendar management, coordinating boards/commissions, and serving as a liaison with departments, officials, and the public. A strong administrative background and discretion are essential for success.