Mayor's Office Executive Assistant – Strategic Liaison

City of St. Charles; Saint Charles (MO); Presencial; USD 56.000 - 69.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

FSA

HSA

Lagers Pension L6 Tier

Deferred compensation

Paid vacation

Paid holidays

Employee assistance

Resumo da vaga

City of Saint Charles is seeking an Executive Assistant II to support the Mayor and manage the Mayor's Office operations. The role functions as a primary liaison with City departments, officials, and the public, coordinating scheduling, communications, boards, and official events with discretion.

Responsibilities include calendar management, preparation of executive communications, meetings attendance, and administrative duties across departments.

Qualificações

• Associate degree preferred in business/office fields.
• 3-5 years administrative experience, preferably supporting executive leadership.
• Equivalent combination of education, training, and experience may be considered.

Responsabilidades

• Manages the Mayor's calendar, including appointments, meetings, public appearances, travel, and official functions.
• Serves as primary contact for the Mayor's Office, responding to inquiries from residents, businesses, elected officials, governmental agencies, and community organizations.
• Attends meetings, community events, and official functions as assigned, representing the Mayor's Office when appropriate.
• Performs general administrative duties, including answering calls and emails, greeting visitors, and preparing correspondence; drafts and proofreads executive documents.
• Oversees boards and commissions administration, including appointments, records, and materials for Council.
• Coordinates support for committees and special initiatives, including agendas, minutes, and follow-up items.
• Prepares proclamations, certificates, and ceremonial gifts; coordinates related presentations and ceremonies.
• Manages financial administration of the Mayor's Office, including budget, invoices, purchasing, and expenditures.
• Maintains organized records and uses City systems like Microsoft 365 and SharePoint.
• Maintains confidentiality and ensures compliance with laws and policies.

Formação

Associate degree

Office Management

Public Administration

Related field

Descrição da vaga

City of Saint Charles is seeking an Executive Assistant II to support the Mayor and manage the Mayor's Office operations. The role functions as a primary liaison with City departments, officials, and the public, coordinating scheduling, communications, boards, and official events with discretion.

Responsibilities include calendar management, preparation of executive communications, meetings attendance, and administrative duties across departments.