Mayor's Strategic Executive Assistant

City of Lancaster (PA); Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Lancaster (PA) is seeking an Executive Assistant to the Mayor to provide high-level administrative and confidential support. The role manages the Mayor’s calendar, communications, and office operations to enable effective governance and engagement with city priorities.

The Executive Assistant serves as a key liaison among City departments, elected officials and community partners, requiring discretion, political awareness, and the ability to anticipate needs and navigate competing

Qualifications

• High school diploma required.
• Bachelor’s degree in public administration, communications, political science, or related field preferred.
• Minimum of six (6) years of progressively responsible administrative experience supporting senior executives or elected officials; municipal or government experience preferred.

Responsibilities

• Oversees City Hall Reception and supervises Reception employees.
• Manages the Mayor’s calendar, appointments, and schedule, exercising discretion in evaluating requests.
• Coordinates meetings, events and public engagements both on and off site.
• Serves as a primary liaison between the Mayor’s Office, City departments, elected officials and community partners.
• Reviews incoming correspondence and prepares replies or directs to staff for response.
• Prepares briefing materials or context summaries before meetings.
• Coordinates travel arrangements and related logistical needs.
• Tracks follow-up items from meetings and events; maintains office systems.
• Coordinates appointments to Boards, Commissions, and Authorities and monitors terms.

Skills

Discretion

Organization

Communication

Time management

Education

High school diploma

Bachelor’s degree preferred

Tools

Teams

SharePoint

Outlook

Excel

PowerPoint

Word

Job description

City of Lancaster (PA) is seeking an Executive Assistant to the Mayor to provide high-level administrative and confidential support. The role manages the Mayor’s calendar, communications, and office operations to enable effective governance and engagement with city priorities.

The Executive Assistant serves as a key liaison among City departments, elected officials and community partners, requiring discretion, political awareness, and the ability to anticipate needs and navigate competing