Strategic Executive Assistant to the Managing Director

RS Assurance & Advisory; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

RS Assurance & Advisory in Dallas, TX seeks an experienced Executive Assistant to provide high-level administrative support to the Managing Director. You will manage calendars, travel, and communications, and assist with cross-functional initiatives.

The ideal candidate is highly organized, discreet, and proactive, with strong written and verbal communication skills and the ability to thrive in a small, fast-paced team.

Qualifications

• 5+ years in an EA or similar role
• Bachelor's degree preferred but not required
• Proficient with Google Workspace including Drive, Docs, Sheets, and Forms
• Excellent written and verbal communication skills
• Strong interpersonal and relationship-building skills with discretion
• Highly organized with excellent time management
• Able to work in a fast-paced environment with changing priorities
• Self-starter who works independently and takes a proactive approach
• Strong ability to prioritize competing demands and manage multiple projects

Responsibilities

• Provide administrative and organizational support to the Managing Director
• Coordinate and maintain the Managing Director's calendar, meetings, travel, and communications
• Prepare for upcoming meetings with documents and materials
• Attend meetings, take notes, and track follow-up items
• Communicate with customers, clients, vendors, and internal staff on behalf of the Managing Director
• Support development and maintenance of key business relationships
• Conduct research and draft correspondence to conserve the Managing Director's time
• Prepare executive-level reports, presentations, and other materials
• Assist with general administration and regulatory compliance activities
• Coordinate travel for meetings, conferences, and events
• Arrange internal and external meetings and events
• Support special projects and initiatives as assigned by management

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Proactive/independent

Time management

Education

Bachelor's degree preferred

Tools

Google Workspace

Job description

RS Assurance & Advisory in Dallas, TX seeks an experienced Executive Assistant to provide high-level administrative support to the Managing Director. You will manage calendars, travel, and communications, and assist with cross-functional initiatives.

The ideal candidate is highly organized, discreet, and proactive, with strong written and verbal communication skills and the ability to thrive in a small, fast-paced team.