Strategic Executive Assistant to the Leadership Team

The AES Corporation; Indianapolis (IN); On-site; USD 70,000 - 100,000; Full time

Job summary

The AES Corporation in Indianapolis seeks an Executive Assistant to support the Executive Leadership Team (ELT) and the Utilities President, ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities.

You will manage complex calendars, coordinate Teams meetings, arrange domestic and international travel, prepare correspondence and presentations, handle confidential information, and collaborate with cross-functional teams to improve processes and support events.

Qualifications

• 5+ years of administrative support experience, including support of a senior level leader.
• Executive presence with strong organizational skills.
• Experience coordinating travel, managing expense reports and vendor invoices.
• Proficiency in Word and Outlook; intermediate PowerPoint and Excel.
• Ability to maintain strict confidentiality in a fast-paced environment.
• Strong communication and ability to work across cultures.

Responsibilities

• Proactively manage complex executive calendars, including scheduling and prioritizing time-sensitive matters.
• Coordinate Teams meetings, maintain calendars, and share resources via SharePoint.
• Arrange domestic and international travel for executives and teams.
• Prepare correspondence, memos, and PowerPoint presentations; protect confidential information.
• Manage expense reimbursements for senior leaders using Concur and approved processes.
• Monitor expenditures and coordinate PO/non-PO payments using SAP/Ariba.
• Support events and meetings with venues, catering, and safety considerations.
• Collaborate with other Executive Assistants and provide backup as needed.

Tools

Concur

SAP

ReadSoft

Ariba

Word

Outlook

PowerPoint

Excel

Job description

The AES Corporation in Indianapolis seeks an Executive Assistant to support the Executive Leadership Team (ELT) and the Utilities President, ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities.

You will manage complex calendars, coordinate Teams meetings, arrange domestic and international travel, prepare correspondence and presentations, handle confidential information, and collaborate with cross-functional teams to improve processes and support events.