Workplace Operations & Engagement Lead

AES; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

AES is seeking an experienced Office Manager to run the day-to-day operations of its Indianapolis office, ensuring a professional, safe, and welcoming environment for employees, visitors, clients, and partners.

The role requires strong organization, initiative, and collaboration across teams, with responsibilities spanning office logistics, vendor management, employee support, events, and onboarding for new hires, all while upholding AES values.

Qualifications

• Minimum of five years in office management or senior admin roles.

Responsibilities

• Serve as primary contact for office operations including parking, mail, shipping, and supplies.
• Oversee office and workstation assignments and ensure adherence to guidelines.
• Maintain office procedures, documentation, and records to support operations.
• Monitor day-to-day activities and identify opportunities for improvements.
• Coordinate invoicing, payment processing, and vendor services.
• Support employee engagement, onboarding, and workplace events.
• Provide reception support and ensure a welcoming office environment.

Skills

Office management

Workplace operations

Customer service

Microsoft 365

Communication

Education

Bachelor's degree

Tools

Microsoft 365 suite

Outlook

Excel

PowerPoint

Word

Teams

Job description

AES is seeking an experienced Office Manager to run the day-to-day operations of its Indianapolis office, ensuring a professional, safe, and welcoming environment for employees, visitors, clients, and partners.

The role requires strong organization, initiative, and collaboration across teams, with responsibilities spanning office logistics, vendor management, employee support, events, and onboarding for new hires, all while upholding AES values.