Strategic Executive Assistant to the ELT

elcinfo; Washington (District of Columbia); Hybrid; USD 80,000 - 110,000; Full time

Job summary

The Executive Leadership Council in Washington, DC seeks an Executive Administrative Partner to provide high-quality administrative and operational support to the Executive Leadership Team, reporting to the Chief of Staff. The role entails calendar management, travel arrangements, meeting prep, expense processing, and document organization.

This hybrid position requires strong organization, discretion, and the ability to manage multiple priorities.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field is required.
• Master's degree preferred.
• Minimum 5+ years of experience supporting C-suite or senior executives.
• Experience preparing high-level presentations and Board materials.

Responsibilities

• Provide direct administrative and operational support to members of the Executive Leadership Team as directed by the Chief of Staff.
• Manage multiple complex calendars, coordinating internal and external meetings, resolving scheduling conflicts, and ensuring executives' time aligns with organizational priorities.
• Track and support ELT deliverables, follow-up actions, and recurring reporting requirements to ensure accountability and timely completion.
• Coordinate materials and logistics for recurring ELT meetings, retreats, and strategic sessions.
• Serve as the central liaison between the ELT, the Chief of Staff, and other departments on scheduling, communication, and workflow management.
• Prepare, proofread, and format Board and Board committee meeting decks and related presentation materials in partnership with the Chief of Staff and department leads.
• Collaborate with the Chief of Staff and Director of Board Operations to ensure timely completion, review, and submission of materials for Board and Committee meetings.
• Maintain version control, ensure quality assurance of content and formatting, and coordinate deadlines for ELT contributors.
• Support development of cross-departmental decks and publications, including leadership updates, internal briefings, and annual deliverables.

Skills

Calendar management

Travel coordination

Meeting preparation

Expense processing

Document organization

Board materials preparation

Education

Bachelor's degree in Business Administration, Management, Non-Profit Leadership or another relevant academic discipline

Master's degree preferred

Tools

Microsoft 365 tools (Outlook, Teams, SharePoint)

Job description

The Executive Leadership Council in Washington, DC seeks an Executive Administrative Partner to provide high-quality administrative and operational support to the Executive Leadership Team, reporting to the Chief of Staff. The role entails calendar management, travel arrangements, meeting prep, expense processing, and document organization.

This hybrid position requires strong organization, discretion, and the ability to manage multiple priorities.