Strategic Executive Assistant to the Director (Arts Center)

George Mason University - College of Visual and Performing Arts (Mason Arts); Manassas (VA); On-site; USD 34,000 - 41,000; Part time

Job summary

George Mason University - College of Visual and Performing Arts (Mason Arts) in Manassas, VA, seeks an Executive Assistant to support the Executive Director of the Hylton Performing Arts Center. The role involves high-level administrative, operational, and strategic tasks, serving as a liaison with university leadership and the Executive Board.

The position manages complex calendars, coordinates meetings and events, prepares materials, and oversees governance and board support, with an emphasis

Qualifications

• Demonstrated experience providing high-level executive support.
• Experience managing calendars, scheduling, and administrative operations.
• Experience preparing meeting materials and drafting minutes.
• Experience handling multiple priorities and working independently.

Responsibilities

• Manages and maintains the Executive Director's complex calendar, ensuring alignment with institutional priorities and resolving competing demands;
• Coordinates internal and external meetings, events, and speaking engagements, including logistics and material preparation;
• Prepares and edits correspondence, reports, presentations, and briefing materials for executive use;
• Maintains organized administrative systems, including files, records, and shared drives;
• Serves as a primary point of contact for the Executive Director, managing communications with university leadership, donors, artists, and community partners;
• Supports high-profile programs, performances, and institutional initiatives as needed; and
• Oversees general office operations, including the inventory and procurement of administrative supplies, while managing the main external telephone line;
• Serves as the primary administrative liaison to the Hylton Center Executive Board, which provides strategic guidance, governance, and advocacy for the Center;
• Coordinates Executive Board and committee meetings, including scheduling, logistics, and communications;
• Manages communications with appointing entities regarding board term expirations and the filling of vacancies;
• Prepares, compiles, and distributes board materials such as agendas, reports, and briefing packets in advance of meetings;
• Attends board and committee meetings; records, prepares, and distributes official meeting minutes;
• Maintains governance records, including board rosters, bylaws, committee structures, and documentation;
• Tracks board decisions, action items, and follow-up activities to ensure accountability and progress;
• Supports onboarding and engagement of board members and assists with planning retreats, special meetings, and strategic initiatives; and
• Facilitates professional communication and relationship management between the Executive Director and board members;
• Coordinates and manages special projects and strategic initiatives on behalf of the Executive Director;
• Liaises across university departments and external partners to support collaborative initiatives;
• Supports planning and execution of events, including donor engagement, performances, and community programs;
• Assists with preparation of reports, presentations, and materials for institutional stakeholders; and
• Maintains operational processes that improve efficiency, communication, and workflow within the Hylton Center administrative office.

Skills

Executive support

Calendar management

Meeting materials

Independent work

Job description

George Mason University - College of Visual and Performing Arts (Mason Arts) in Manassas, VA, seeks an Executive Assistant to support the Executive Director of the Hylton Performing Arts Center. The role involves high-level administrative, operational, and strategic tasks, serving as a liaison with university leadership and the Executive Board.

The position manages complex calendars, coordinates meetings and events, prepares materials, and oversees governance and board support, with an emphasis