Strategic Executive Assistant to Arts Center Director

Commonwealth of VA Careers; Virginia (MN); On-site; USD 34,000 - 41,000; Part time

Job summary

Hylton Performing Arts Center, hosted by George Mason University in Manassas, VA, seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the Executive Director. The role is essential for coordinating complex calendars, meetings, and board governance tasks.

The position involves liaising with university leadership, donors, artists, and community partners, and supporting major programs and events.

Qualifications

• Demonstrated experience providing high-level executive support.
• Experience managing calendars, scheduling, and administrative operations.
• Experience preparing meeting materials and drafting minutes.
• Experience handling multiple priorities and working independently.

Responsibilities

• Manages and maintains the Executive Director’s complex calendar, ensuring alignment with institutional priorities and resolving competing demands.
• Coordinates internal and external meetings, events, and speaking engagements, including logistics and material preparation.
• Prepares and edits correspondence, reports, presentations, and briefing materials for executive use.
• Maintains organized administrative systems, including files, records, and shared drives.
• Serves as a primary point of contact for the Executive Director, managing communications with university leadership, donors, artists, and community partners.
• Supports governance and administrative support for the Executive Board, ensuring efficient coordination of board meetings, documentation, and follow-up actions.
• Oversees general office operations, including inventory and procurement of administrative supplies.

Skills

Executive support

Calendar management

Minutes drafting

Multitasking

Job description

Hylton Performing Arts Center, hosted by George Mason University in Manassas, VA, seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the Executive Director. The role is essential for coordinating complex calendars, meetings, and board governance tasks.

The position involves liaising with university leadership, donors, artists, and community partners, and supporting major programs and events.