Strategic Executive Assistant to the Director

Applitrack; Reading (Berks County); On-site; USD 51,000 - 69,000; Full time

Job summary

Berks County Intermediate Unit in Reading, PA seeks an Executive Assistant to support the Executive Director and Leadership Team. The role focuses on high-level administrative tasks, confidential communications, and calendar management.

Responsibilities include coordinating meetings, producing reports and presentations, handling invoices and purchasing, and ensuring efficient office operations while maintaining confidentiality and professional standards.

Qualifications

• College-level coursework in secretarial and administrative skills or equivalent education or experience.
• Three (3) years of administrative secretarial experience providing executive-level support in an educational setting.
• Proficient in Microsoft Office Suite or related software.
• Strong verbal, written, analytical, interpersonal, and organizational skills and attention to detail.
• Ability to plan, organize, and prioritize multiple projects to meet deadlines.
• The MA provider clearance from PA and federal government is essential.

Responsibilities

• Provide executive-level support to the Executive Director, Leadership Team, and staff.
• Coordinate meetings, events, and office operations, including scheduling and notes.
• Serve as liaison between the Executive Director, staff, partners, officials, and the public.
• Prepare reports, surveys, presentations, and other materials.
• Manage invoices, reimbursements, purchasing, inventory, and records.
• Support special projects and organizational initiatives.
• Maintain accurate files, records, and databases with confidentiality.
• Design, administer, and analyze organizational surveys with summaries.
• Demonstrate professionalism while representing the BCIU.
• Collaborate with the Executive Office and admin team to meet goals.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Multitasking

Interpersonal skills

Education

Secretarial/admin training

Tools

Microsoft Office Suite

Job description

Berks County Intermediate Unit in Reading, PA seeks an Executive Assistant to support the Executive Director and Leadership Team. The role focuses on high-level administrative tasks, confidential communications, and calendar management.

Responsibilities include coordinating meetings, producing reports and presentations, handling invoices and purchasing, and ensuring efficient office operations while maintaining confidentiality and professional standards.