Strategic Executive Assistant to Senior Leadership

Penske; Reading (Berks County); On-site; USD 45,000 - 65,000; Full time

Job summary

Penske Truck Leasing/Transportation Solutions in Reading, PA is seeking an experienced Administrative Support professional to assist officer-level leadership in a high-volume environment. You will manage calendars, coordinate travel, prepare reports and coordinate departmental processes with strong discretion and professionalism.

The ideal candidate has 4–7 years of administrative support experience, exceptional communication skills, and proficiency with Word, Excel, PowerPoint, Visio and

Qualifications

• 4–7 years of administrative support experience supporting leadership.
• Minimum high school diploma; college degree preferred.
• Strong interpersonal and written/verbal communication; draft correspondence for leaders.
• Professional demeanor with customer-service focus.
• Expert proficiency in Word, Excel, PowerPoint, Visio, Access and internet usage.
• Experience using audio/visual conferencing equipment and web meetings preferred.
• Ability to manage complex calendars and schedules.
• Regular, predictable, full attendance is essential.
• Willingness to travel and pass background checks and drug screening.

Responsibilities

• Compile and monitor daily schedules and travel for direct reports; manage calendars.
• Create and format ad hoc and routine reports and presentations.
• Coordinate department administrative processes and follow-up.
• Provide visitor directions, lodging and travel options.
• Handle customer service issues and complaints; route accordingly.
• Process and track invoices; run invoice reports.
• Provide phone coverage and messages.
• Maintain administrative record keeping systems.
• Ensure monthly newsletter is generated and sent.
• Create and manage monthly training reports; identify eligible associates.
• Utilize AS400 system process reports.
• Assist recruiting with scheduling career fairs and referrals.
• Other duties as assigned.

Skills

Administrative support

Education

High school diploma

College degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Access

Internet usage

Job description

Penske Truck Leasing/Transportation Solutions in Reading, PA is seeking an experienced Administrative Support professional to assist officer-level leadership in a high-volume environment. You will manage calendars, coordinate travel, prepare reports and coordinate departmental processes with strong discretion and professionalism.

The ideal candidate has 4–7 years of administrative support experience, exceptional communication skills, and proficiency with Word, Excel, PowerPoint, Visio and