Executive Assistant - Office of the Executive Director

Applitrack; Reading (Berks County); On-site; USD 51,000 - 69,000; Full time

Job summary

Berks County Intermediate Unit in Reading, PA seeks an Executive Assistant to support the Executive Director and Leadership Team. The role focuses on high-level administrative tasks, confidential communications, and calendar management.

Responsibilities include coordinating meetings, producing reports and presentations, handling invoices and purchasing, and ensuring efficient office operations while maintaining confidentiality and professional standards.

Qualifications

• College-level coursework in secretarial and administrative skills or equivalent education or experience.
• Three (3) years of administrative secretarial experience providing executive-level support in an educational setting.
• Proficient in Microsoft Office Suite or related software.
• Strong verbal, written, analytical, interpersonal, and organizational skills and attention to detail.
• Ability to plan, organize, and prioritize multiple projects to meet deadlines.
• The MA provider clearance from PA and federal government is essential.

Responsibilities

• Provide executive-level support to the Executive Director, Leadership Team, and staff.
• Coordinate meetings, events, and office operations, including scheduling and notes.
• Serve as liaison between the Executive Director, staff, partners, officials, and the public.
• Prepare reports, surveys, presentations, and other materials.
• Manage invoices, reimbursements, purchasing, inventory, and records.
• Support special projects and organizational initiatives.
• Maintain accurate files, records, and databases with confidentiality.
• Design, administer, and analyze organizational surveys with summaries.
• Demonstrate professionalism while representing the BCIU.
• Collaborate with the Executive Office and admin team to meet goals.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Multitasking

Interpersonal skills

Education

Secretarial/admin training

Tools

Microsoft Office Suite

Job description

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Frontline Applicant Tracking - Berks County Intermediate Unit

Executive Assistant - Office of the Executive Director JobID: 2479

• Position Type:
  General Executive Director/ Executive Assistant
• Date Posted:
  9/24/2026
• Date Available:
  11/02/2026
• Closing Date:
  10/01/2026

Are you looking for a career that would make a difference in the lives of children and families in Berks County? The Berks County Intermediate Unit (BCIU) is seeking dedicated and passionate individuals to make an impact on the 70,000+ students and their families in Berks County. If you have the heart to serve, we encourage you to explore career opportunities with the BCIU!

Position Summary:

The Executive Assistant in the Office of the Executive Director is responsible for providing high-level administrative and secretarial assistance to the Executive Director, Leadership Team, Executive Office team members, and other staff as requested.

Qualifications:

• College-level coursework in secretarial and administrative office skills or equivalent education or experience required.
• Three(3) years of administrative secretarial experience providing executive-level support in an educational setting, preferred.
• Proficient in Microsoft Office Suite or related software.
• Strong verbal, written, analytical, interpersonal, and organizational skills and attention to detail.
• Ability to plan, organize, and prioritize multiple projects to meet quick deadlines.
• The holder of this position could be required as part of his or her duties to engage in activities that can be charged to a Medical Assistance (MA) program. Clearance as a MA provider by both the Commonwealth of Pennsylvania and the federal government is therefore an essential qualification for this position.

Job Responsibilities (see attached job description for additional details):

• Provide executive-level administrative support to the Executive Director, including calendar management, correspondence, document preparation, and confidential communications.
• Coordinate meetings, events, and office operations, including scheduling, logistics, meeting materials, and recording meeting notes.
• Serve as a liaison between the Executive Director, staff, community partners, elected officials, and the public, ensuring professional and responsive communication.
• Prepare reports, surveys, presentations, and other materials by gathering, analyzing, and summarizing information.
• Manage office financial and administrative processes, including invoices, reimbursements, memberships, purchasing, inventory, and records management.
• Support special projects and organizational initiatives, including superintendent searches, employee recognition programs, Right-to-Know requests, and directory management.
• Maintain accurate files, records, and databases while ensuring confidentiality and efficient information access.
• Design, administer, and analyze organizational surveys and provide data-driven summaries and recommendations.
• Demonstrate exceptional customer service, professionalism, and organizational knowledge while representing the Berks County Intermediate Unit.
• Collaborate with Executive Office and administrative team members to support organizational goals and other assigned responsibilities

Schedule:

Non-Exempt, Full-time, Twelve months/year (260 days).

Salary:
Salary range is $51,288 to $69,268 (commensurate on experience)as established by the Intermediate Unit Board of Directors per the Compensation and Benefits Plan for Leadership Team, SRI 9.

Postings current as of 9/26/2026 7:14:57 AM CST.