Strategic Executive Assistant to the Director

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

The Virginia Tech National Security Institute (VTNSI) seeks an Executive Assistant to support the Executive Director in Blacksburg, VA. The role manages the Executive Director’s calendar, meetings, travel, and communications, coordinating with campus and external partners to ensure timely, accurate information and seamless operations.

You will interact with senior leaders, faculty, staff, and sponsors; maintain confidentiality, anticipate needs, and execute complex logistics within a shared

Qualifications

• Degree in a relevant field or equivalent combination of education, training, and experience.
• Significant experience providing executive-level administrative support to senior leadership.
• Demonstrated experience with sophisticated management of complex and frequently changing calendars, meetings, travel, and competing priorities.
• Ability to anticipate executive needs, independently resolve administrative matters, and exercise sound judgment.
• Experience coordinating executive meetings, leadership activities, events, and travel logistics.
• Experience preparing professional correspondence, agendas, presentations, briefing materials, and reports.

Responsibilities

• Manage the Executive Director’s complex calendar, meetings, travel, and communications.
• Coordinate leadership meetings, events, visits, and external engagements with stakeholders.
• Draft and prepare executive materials, briefs, agendas, and correspondence.
• Ensure confidentiality and professional interactions with senior leaders and external partners.
• Collaborate with Administrative Services and cross-functional units to ensure continuity of support.
• Provide backup coverage within the shared administrative services model.

Skills

Executive support

Calendar management

Travel logistics

Stakeholder communication

Discretion & confidentiality

Education

Degree in a relevant field

Job description

The Virginia Tech National Security Institute (VTNSI) seeks an Executive Assistant to support the Executive Director in Blacksburg, VA. The role manages the Executive Director’s calendar, meetings, travel, and communications, coordinating with campus and external partners to ensure timely, accurate information and seamless operations.

You will interact with senior leaders, faculty, staff, and sponsors; maintain confidentiality, anticipate needs, and execute complex logistics within a shared