Strategic Executive Assistant to Institute Director

Virginia Tourism Corporation; Blacksburg (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

Virginia Tech's National Security Institute seeks an Executive Assistant to the Executive Director. This role provides high-level administrative support, manages the complex calendar, coordinates travel, and handles executive communications across the institute and university partners.

The position requires discretion, strong organizational skills, and the ability to anticipate needs in a fast-paced, high-profile environment. Location is Blacksburg, VA, with weekly onsite presence.

Qualifications

• Significant experience providing executive-level administrative support to senior leadership.
• Experience managing complex, changing calendars, meetings, travel, and competing priorities.
• Ability to anticipate needs, resolve issues, and exercise sound judgment.
• Experience coordinating high-profile meetings, events, and executive engagements.
• Discretion handling sensitive and confidential information.

Responsibilities

• Manage the Executive Director's calendar, meetings, and travel with minimal supervision.
• Coordinate leadership meetings, events, and stakeholder engagements.
• Prepare briefing materials, agendas, and professional correspondence as needed.
• Collaborate with shared administrative services and university partners to ensure continuity.

Skills

Executive support

Calendar management

Travel arrangements

Communication skills

Interpersonal skills

Discretion & integrity

Education

Bachelor's degree or equivalent

Job description

Virginia Tech's National Security Institute seeks an Executive Assistant to the Executive Director. This role provides high-level administrative support, manages the complex calendar, coordinates travel, and handles executive communications across the institute and university partners.

The position requires discretion, strong organizational skills, and the ability to anticipate needs in a fast-paced, high-profile environment. Location is Blacksburg, VA, with weekly onsite presence.