Strategic Executive Assistant to the Director

Socket.dev; Batavia (IL); On-site; USD 86,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement benefits

Paid time off

Life insurance

Disability insurance

Onsite day care

Job summary

Fermilab, America’s premier laboratory for particle physics and accelerator research, seeks an Executive Assistant to the Director in Batavia, IL. This onsite role supports a leader with limited supervision and requires independent decision-making and problem solving.

You will manage a complex schedule, coordinate travel, prepare meeting materials, and handle confidential information with discretion while supporting high-priority initiatives across the Directorate and Center Directors.

Qualifications

• Associate’s degree required or equivalent experience.
• 8+ years administrative experience.
• Experience with the DOE or National Laboratory preferred.

Responsibilities

• Manage the leader’s complex schedule and prioritize meetings.
• Set priorities and monitor the schedule with proactive planning.
• Communicate on behalf of the leader with various levels of management.
• Prepare information for meetings and document minutes and action items.
• Handle confidential information with discretion and restricted access.
• Support high-profile projects or committees to achieve objectives.
• Assist with special assignments and cost-saving initiatives.
• Coordinate travel plans (foreign and domestic) for the leader.
• Perform other duties as assigned by supervisor.
• Adhere to EH&S regulations and practices for the position.

Skills

Admin experience

Microsoft Office

Education

Associate’s degree

Job description

Fermilab, America’s premier laboratory for particle physics and accelerator research, seeks an Executive Assistant to the Director in Batavia, IL. This onsite role supports a leader with limited supervision and requires independent decision-making and problem solving.

You will manage a complex schedule, coordinate travel, prepare meeting materials, and handle confidential information with discretion while supporting high-priority initiatives across the Directorate and Center Directors.