Onsite Administrative Assistant III — Batavia Office

Fermi Research Alliance, LLC; Batavia (IL); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible Spending Accounts

Paid time off

Life insurance

Disability insurance

Retirement benefits

Onsite day care

Job summary

Fermilab is seeking an Administrative Assistant III to perform moderately complex administrative and support duties in Batavia, IL. The role requires independent decision-making and problem-solving, including resolving issues and referring more complex matters to higher-level staff.

You will maintain databases, prepare correspondence, coordinate meetings, and support ad-hoc lab projects, with a focus on accuracy and timely delivery.

Qualifications

• High school diploma with 4+ years administrative experience.
• Proficient in Microsoft Office Suite and data handling.
• Ability to manage cross-functional communication and prioritize tasks.
• Experience with administrative operational procedures.

Responsibilities

• Maintain databases and organizational records.
• Prepare, edit, and route routine correspondence.
• Coordinate meetings, interviews, and events; take notes as needed.
• Contribute to ad-hoc Lab projects and program support.
• Prepare moderately complex reports or presentation materials.
• Track time away and manage related records.
• Coordinate domestic travel and reimbursements.

Skills

MS Office

Cross-functional communication

Independent judgment

Administrative procedures

Education

High school diploma

Job description

Fermilab is seeking an Administrative Assistant III to perform moderately complex administrative and support duties in Batavia, IL. The role requires independent decision-making and problem-solving, including resolving issues and referring more complex matters to higher-level staff.

You will maintain databases, prepare correspondence, coordinate meetings, and support ad-hoc lab projects, with a focus on accuracy and timely delivery.