Strategic Executive Assistant to the Director (Onsite)

Fermi Research Alliance, LLC; Batavia (IL); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible Spending Accounts

Paid time off

Life insurance

Disability insurance

Retirement benefits

Onsite day care

Job summary

Fermilab is seeking an Executive Assistant to the Director in Batavia, IL. This onsite role supports a senior leader, manages a complex schedule, prepares meeting materials, and handles confidential information with discretion.

You will coordinate travel, track action items, and assist with special projects and ad-hoc requests while aligning with lab policies and safety standards. The ideal candidate has 8+ years of administrative experience, an associate degree, and DOE/National Laboratory

Qualifications

• Associate degree or equivalent experience required.
• 8+ years of administrative experience.
• Experience with DOE or National Laboratory preferred.
• Equivalent experience considered in lieu of degree.

Responsibilities

• Manage the executive's complex schedule and prioritize meetings.
• Prepare meeting materials, attend planning meetings, and track action items.
• Handle confidential information with discretion and professionalism.
• Coordinate domestic and international travel for the leader.
• Support special projects and ad-hoc requests as needed.

Skills

Administrative experience

DOE/National Lab experience

Microsoft Office Suite

Education

Associate's degree

Equivalent experience considered

Job description

Fermilab is seeking an Executive Assistant to the Director in Batavia, IL. This onsite role supports a senior leader, manages a complex schedule, prepares meeting materials, and handles confidential information with discretion.

You will coordinate travel, track action items, and assist with special projects and ad-hoc requests while aligning with lab policies and safety standards. The ideal candidate has 8+ years of administrative experience, an associate degree, and DOE/National Laboratory