Onsite Administrative Specialist III - Data & Travel Support

Fermilab; Batavia (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Paid time off

Life insurance

Disability insurance

Retirement benefits

Onsite day care

Job summary

Fermilab is seeking an Administrative Assistant III to provide moderately complex administrative support for the assigned organization. The role requires independent decision-making and problem-solving, including directing issues to higher-level staff when needed.

The position supports data maintenance, scheduling, travel arrangements, meeting coordination, and reporting. Onsite work from the Batavia office is required, with comprehensive benefits and a focus on safety and compliance.

Qualifications

• High school diploma with 4+ years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Ability to manage cross-functional communication and prioritize tasks.
• Ability to use independent judgment to solve problems.

Responsibilities

• Performs varied database maintenance and updates organizational data.
• Composes, edits, and distributes routine correspondence; greets visitors.
• Coordinates meetings, interviews, and events; may take notes and distribute information.
• Prepares moderately complex reports and presentation materials; may transcribe notes.
• Maintains office supplies and processes purchase requisitions as needed.
• May coordinate domestic and international travel; prepares itineraries and reimbursements.

Skills

Microsoft Office Suite

Cross-functional communication

Independent judgment

Task prioritization

Education

High school diploma

Tools

TRAIN

ESHTRK

MMS

Procard

Job description

Fermilab is seeking an Administrative Assistant III to provide moderately complex administrative support for the assigned organization. The role requires independent decision-making and problem-solving, including directing issues to higher-level staff when needed.

The position supports data maintenance, scheduling, travel arrangements, meeting coordination, and reporting. Onsite work from the Batavia office is required, with comprehensive benefits and a focus on safety and compliance.