Administrative Assistant III - Onsite Lab Support

Fermilab; City of Batavia (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Flexible

Paid time off

Life insurance

Disability insurance

Retirement benefits

Onsite daycare

Job summary

Fermilab in Batavia is seeking an Administrative Assistant III to perform moderately complex administrative and support duties for the assigned organization. The role requires independent decision-making and problem-solving skills to resolve issues and refer more complex matters to higher-level staff.

The day-to-day includes maintaining databases, preparing reports, coordinating meetings, and supporting ad-hoc projects. Onsite work is required at the Batavia Office.

Qualifications

• High school diploma with 4+ years of administrative experience.
• Working knowledge of administrative operational procedures.
• Ability to manage cross-functional communication and collaboration.
• Ability to use independent judgment to effectively prioritize tasks.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Maintains and updates databases and organizational charts.
• Composes and edits routine correspondence; greets visitors.
• Coordinates meetings and events; records notes.
• Prepares moderate reports and presentation materials.
• Trains and directs daily tasks of on-call staff.

Skills

Independent judgment

Cross-functional communication

Administrative procedures

Prioritization

Education

High school diploma with 4+ years administrative experience

Tools

Microsoft Office Suite

Job description

Fermilab in Batavia is seeking an Administrative Assistant III to perform moderately complex administrative and support duties for the assigned organization. The role requires independent decision-making and problem-solving skills to resolve issues and refer more complex matters to higher-level staff.

The day-to-day includes maintaining databases, preparing reports, coordinating meetings, and supporting ad-hoc projects. Onsite work is required at the Batavia Office.