Strategic Executive Assistant to the Deputy Director

Whitney Museum of American Art Llc; New York (NY); On-site; USD 78,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

PTO

Commuter benefits

Museum access

Pet insurance

Citibike discount

Job summary

The Whitney Museum of American Art seeks a highly organized Executive Assistant to support the Deputy Director and ensure smooth day-to-day operations. You will work across Legal, Finance, People & Culture, Government & Community Affairs, senior leadership, and the Board of Trustees, with a focus on General Counsel support.

Responsibilities include managing a complex calendar, preparing meetings and materials, coordinating cross-functional projects, and safeguarding confidential information with

Qualifications

• Ability to handle highly confidential information with discretion and judgment
• Outstanding organizational skills with ability to manage multiple deadlines
• Excellent written and verbal communication and diplomacy
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint)
• Bachelor’s degree required; master’s preferred
• Notary commission current or ability to obtain/maintain

Responsibilities

• Manage the Deputy Director’s complex calendar and prioritize strategically.
• Prepare agendas, briefings, presentations, and talking points for meetings.
• Greet guests and coordinate communication with staff, Trustees, consultants, and external partners.
• Arrange travel and expenses; manage office supplies; provide backup support.
• Maintain secure filing systems for confidential documents.
• Track action items, deadlines, and follow through on commitments.
• Provide confidential support for union and contract negotiations.
• Draft and edit presentations with inputs from across the organization.

Skills

Outstanding organizational skills

Excellent written and verbal communic­

Diplomacy and collaborative approach

Notary

Quantitative and analytical skills

Education

Bachelor's degree

Tools

Microsoft 365

Word

Excel

PowerPoint

Job description

The Whitney Museum of American Art seeks a highly organized Executive Assistant to support the Deputy Director and ensure smooth day-to-day operations. You will work across Legal, Finance, People & Culture, Government & Community Affairs, senior leadership, and the Board of Trustees, with a focus on General Counsel support.

Responsibilities include managing a complex calendar, preparing meetings and materials, coordinating cross-functional projects, and safeguarding confidential information with