Executive Assistant for Museum Director & Donor Relations

Taubman Museum of Art; Roanoke (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Taubman Museum of Art seeks an Executive Assistant to the Director to provide high-level administrative support, oversee Board and donor relations, and assist with accreditation and multi-department initiatives. The role requires confidentiality, hospitality, professionalism, and proactive support across tasks.

Key duties include calendar management, travel planning, presentation preparation, meeting coordination, and donor event support, with opportunities to integrate AI tools to improve

Qualifications

• 5+ years as an executive assistant or related role.
• Bachelor's degree or higher in business, communications, museum studies or related field.
• Strong written and oral communication, customer service and confidentiality.

Responsibilities

• Provide admin support to the Executive Director (correspondence, calls, travel, itineraries, meetings).
• Oversee the Executive Director’s calendar and filing systems.
• Prepare materials and presentations for donor meetings, boards, and committees.
• Coordinate board and donor materials, minutes, onboarding packets, and logistics.
• Research and implement AI tools to streamline workflows.
• Support accreditation documents and special projects.

Skills

Organizational skills

Administrative skills

Communication skills

Customer service

Confidentiality

Multitasking

Education

Bachelor's degree in business/communications/museum studies or related field

Tools

Microsoft Office (Excel/Word/PowerPoint)

Job description

The Taubman Museum of Art seeks an Executive Assistant to the Director to provide high-level administrative support, oversee Board and donor relations, and assist with accreditation and multi-department initiatives. The role requires confidentiality, hospitality, professionalism, and proactive support across tasks.

Key duties include calendar management, travel planning, presentation preparation, meeting coordination, and donor event support, with opportunities to integrate AI tools to improve