Executive Assistant to the Director | Museum Ops & VIP Events

Honolulu Museum of Art; Honolulu (HI); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Fully covered medical, dental, and vis

12 paid holidays

15 days vacation year 1; 20 days year

15 days sick leave per year

Employer retirement plans after 12 mos

Museum, Shop, Café, and Art School-dis

Onsite parking

Job summary

Honolulu Museum of Art seeks an Executive Assistant to the Director who will manage the Director and CEO’s calendar, coordinate travel, draft communications, and support governance and records management. This role requires discretion, superb organizational skills, and the ability to navigate a busy museum leadership office with professionalism.

The ideal candidate has a bachelor’s degree with 5+ years of admin experience and 3+ years in executive support, plus strong communication and an

Qualifications

• Bachelor’s degree with 5+ years administrative experience.
• Three years’ experience in an executive support role.
• Excellent attention to detail with proofreading ability.
• Strong written and verbal communication, proactive updates.
• Maintain confidentiality with discretion at highest levels.
• Excellent organizational skills and ability to juggle tasks.
• Proficient with Microsoft Office, travel bookings, presentations, records mgmt.
• Professional demeanor, strong people skills and integrity.
• Forward-looking thinker who proposes solutions and inclusion.
• Ability to work with a diverse community of visitors and staff.

Responsibilities

• Serve as primary coordinator for the Director and CEO, managing daily operations.
• Manage complex calendar, travel, meeting materials, contacts, and correspondence.
• Draft, edit, and distribute communications on behalf of the Director and CEO.
• Support governance, records management, and nonprofit compliance.
• Plan, coordinate, and execute special events including VIP visits.
• Act as primary contact between Director/CEO and stakeholders including board.
• Lead cross-department projects and monitor expenses and budgets.
• Coordinate complex travel arrangements (flights, lodging, itineraries).
• Foster inclusivity, diversity, equity, and accessibility in communications.
• Support HR leadership in equitable experiences and belonging initiatives.
• Perform other duties as assigned.

Skills

Attention to detail

Written and verbal communication

Confidentiality and discretion

Organizational skills

Initiative and proactive work style

Interpersonal skills and diplomacy

Forward-looking thinker

Integrity and work ethic

Education

Bachelor’s degree with 5+ years administrative experience

Equivalent combination of education and experience

Tools

Microsoft Office

Travel booking tools

Presentation software

Electronic records management

Job description

Honolulu Museum of Art seeks an Executive Assistant to the Director who will manage the Director and CEO’s calendar, coordinate travel, draft communications, and support governance and records management. This role requires discretion, superb organizational skills, and the ability to navigate a busy museum leadership office with professionalism.

The ideal candidate has a bachelor’s degree with 5+ years of admin experience and 3+ years in executive support, plus strong communication and an