Senior Executive Assistant to the Dean

NU USA Northeastern University; Boston (MA); Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

Northeastern University in Boston is seeking an experienced Executive Assistant to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean.

The EA coordinates the Dean’s calendar, travel, and documents; supervises front desk staff and student workers; supports events and projects; and ensures professional, discreet communication with faculty, staff, students, alumni, and visitors.

Formación

• Bachelor's degree with at least 5 years of related work experience, preferably in higher education and supporting upper management.
• Exceptional organizational skills with the ability to multitask and meet deadlines under professional standards.
• Strong communication and interpersonal skills, with the ability to maintain confidentiality and communicate with diverse audiences.
• Excellent verbal and written communication skills.
• Demonstrated initiative with consistent follow-through on tasks.
• Experience managing complex calendars, ideally in national/global settings.
• Proficient with Microsoft Office Suite (Word, Outlook, etc.) and related tools.
• Experience with program management tools and delegation of tasks.

Responsabilidades

• Assess and prioritize incoming requests and respond or refer as appropriate, aligning with the Dean’s style and University policies.
• Design and produce complex documents, reports, and presentations; prepare information for meetings with internal and external stakeholders.
• Manage and coordinate the Dean’s calendar and travel arrangements, including itineraries and expenses.
• Oversee daily operations and front-desk functions; supervise staff and student workers; ensure a clean, organized office environment.
• Support office policies to improve workflow and anticipate future needs as the organization evolves.
• Plan and execute meetings, receptions, retreats, and events sponsored or supported by the Office of the Dean.
• Maintain professional relationships with faculty, staff, students, alumni, donors, and external constituents; manage sensitive communications.

Conocimientos

Organizational skills

Communication skills

Verbal and written communication

Initiative and follow-through

Calendar management

Professionalism and discretion

Time management under deadlines

Judgment and discretion

Educación

Bachelor's degree with 5+ years related experience

Herramientas

Microsoft Office Suite

Program management tools

Descripción del empleo

Northeastern University in Boston is seeking an experienced Executive Assistant to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean.

The EA coordinates the Dean’s calendar, travel, and documents; supervises front desk staff and student workers; supports events and projects; and ensures professional, discreet communication with faculty, staff, students, alumni, and visitors.