Executive Assistant to the Dean - Strategic Office Partner

University of South Florida; Tampa (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

University of South Florida College of Education seeks an Executive Assistant to the Dean to coordinate the office, manage calendars, draft materials, and handle sensitive information with discretion. The role requires proactive scheduling, travel logistics, and responsive service to leadership and external partners.

The position emphasizes professional communication, meticulous organizational systems, and collaboration with senior leaders, while maintaining confidentiality and high-quality

Qualifications

• High school diploma or equivalent with at least five years of administrative or office support experience, or a Bachelor’s degree with three years of related experience.
• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Responsibilities

• Manages the Dean's calendar, coordinates meetings, and prepares agendas and background materials.
• Drafts correspondence, maintains records, and coordinates travel and reimbursements.
• Triages inquiries, communicates decisions, and ensures follow-through with stakeholders.

Skills

Executive calendar

Administrative support

Professional communication

Confidentiality

Meeting materials

Research and briefing

Education

Bachelor's degree (preferred)

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

SharePoint

Word

Canva

Job description

University of South Florida College of Education seeks an Executive Assistant to the Dean to coordinate the office, manage calendars, draft materials, and handle sensitive information with discretion. The role requires proactive scheduling, travel logistics, and responsive service to leadership and external partners.

The position emphasizes professional communication, meticulous organizational systems, and collaboration with senior leaders, while maintaining confidentiality and high-quality