Executive Assistant to the Dean - Strategic Admin Lead

University of South Florida in; Tampa (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

The Executive Assistant to the Dean (Finance) at University of South Florida College of Education will act as the Dean's trusted partner, managing time, commitments, and communications while coordinating with College and University leadership and external stakeholders.

Applicants should demonstrate strong judgment, discretion, and the ability to execute administrative tasks independently, ensuring operations run smoothly and efficiently for the Dean and Office.

Qualifications

• Minimum qualifications include a high school diploma or equivalent with at least five years of administrative or office support experience, or a Bachelor's degree with three years in related roles.
• Degree equivalency may apply as noted in the description with SB 1310 guidance.
• Strong prioritization, confidentiality, and executive-support capabilities are essential.

Responsibilities

• Manage the Dean's calendar, prioritize meetings, and protect prep time for strategic work.
• Prepare agendas, materials, and correspondence for meetings and events.
• Coordinate with associate deans, senior leaders, and VIP stakeholders.
• Maintain records and files; track decisions, assignments, and deadlines with follow-up.
• Coordinate travel arrangements and reimbursements; support events as needed.

Skills

Executive support

Calendar management

Communications

MS Office suite

Travel coordination

Education

High school diploma or equivalent

Bachelor's degree or higher

Tools

Outlook

Excel

PowerPoint

Word

SharePoint

Teams

Canva

Job description

The Executive Assistant to the Dean (Finance) at University of South Florida College of Education will act as the Dean's trusted partner, managing time, commitments, and communications while coordinating with College and University leadership and external stakeholders.

Applicants should demonstrate strong judgment, discretion, and the ability to execute administrative tasks independently, ensuring operations run smoothly and efficiently for the Dean and Office.