Strategic Executive Assistant to the COO | Hybrid

INNOVAYTE LLC; Dallas (TX); Hybrid; USD 70,000 - 95,000; Full time

Job summary

INNOVAYTE LLC seeks a seasoned Associate – Executive Administrative Assistant to support the COO and leadership team from our Dallas office. The role prioritizes schedules, travel planning, confidential communications, and high‑quality administrative tasks in a hybrid environment.

Candidates should have a minimum of 7 years’ experience as an executive assistant, strong Microsoft Office skills, and familiarity with travel systems; SIE certification may be required based on responsibilities.

Qualifications

• High School Diploma or equivalent.
• Associate degree in Business, Communication, or related field preferred.
• Minimum 7 years of experience as an executive assistant.
• Minimum 1 year of experience arranging domestic travel.
• SIE Certification is desirable; FINRA/SEC exams may be required depending on role.

Responsibilities

• Manage executives’ schedules and respond to meeting requests and conflicting priorities.
• Handle confidential correspondence, reports, and complex documents.
• Review documents for accuracy and policy compliance.
• Organize monthly reports and invoices; complete travel and expense reports.
• Prepare agendas, notices, and minutes for corporate meetings.
• Plan meetings, corporate events, and travel arrangements as needed.
• Create and maintain organized filing systems; support executives in daily operations.

Skills

Executive support

Calendar management

Travel coordination

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Online travel systems

Job description

INNOVAYTE LLC seeks a seasoned Associate – Executive Administrative Assistant to support the COO and leadership team from our Dallas office. The role prioritizes schedules, travel planning, confidential communications, and high‑quality administrative tasks in a hybrid environment.

Candidates should have a minimum of 7 years’ experience as an executive assistant, strong Microsoft Office skills, and familiarity with travel systems; SIE certification may be required based on responsibilities.