Hybrid Executive Assistant to COO | Scheduling & Exec Support

Equity Trust Company; Dallas, Northern (TX, KY); Hybride; USD 60 000 - 90 000; Temps partiel

Résumé du poste

Innovayte seeks an Associate – Executive Administrative Assistant to support the COO and leadership team in Dallas. You will manage calendars, respond to requests, and organize travel, meetings, and reports.

The role emphasizes handling confidential documents and acting as a liaison with external parties. Ideal candidates have a strong background in executive support, 7+ years of experience, and proficiency with Microsoft Office and travel systems.

Qualifications

• High School Diploma or equivalent.
• Associate degree in Business, Communication, or related field preferred.
• Minimum 7 years of experience as an executive assistant.
• Minimum 1 year of experience arranging domestic travel.
• SIE Certification may be required depending on role.

Responsabilités

• Manage executives’ schedules and respond to meeting requests and priorities.
• Handle confidential correspondence, reports, and complex documents.
• Arrange travel and prepare expense reports for executives.
• Prepare agendas, minutes, and organize corporate meetings.
• Create and maintain filing systems and organize meetings/events.

Connaissances

Executive support

Calendar management

Office software

Travel coordination

Formation

High School Diploma

Associate degree in Business/Communication

Outils

Microsoft Office

Travel booking systems

Description du poste

Innovayte seeks an Associate – Executive Administrative Assistant to support the COO and leadership team in Dallas. You will manage calendars, respond to requests, and organize travel, meetings, and reports.

The role emphasizes handling confidential documents and acting as a liaison with external parties. Ideal candidates have a strong background in executive support, 7+ years of experience, and proficiency with Microsoft Office and travel systems.