Strategic Executive Assistant to COO (Hybrid)

Full Circle Communities, Inc.; Chicago (IL); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Paid time off

Professional development support

401(k) with employer match

Medical, dental, and vision insurance

Job summary

Full Circle Communities is hiring a Senior Executive Assistant to partner with the COO, protecting executive bandwidth and streamlining complex workflows. You will prepare leadership for key decisions, manage information flow, and foster empathetic communication across teams.

The role emphasizes administrative craft, discretion, and proactive problem-solving, with a hybrid schedule based in Chicago and potential travel to properties or events.

Qualifications

• 4+ years direct experience as an Executive Assistant to an executive team or senior leader responsible for multiple departments.
• Exceptional administrative craft with calm, dependable systems.
• Superior written communication with discretion on personnel, financial, legal, and executive matters.
• Proficiency in Google Workspace or Microsoft Office and familiarity with task-tracking tools.

Responsibilities

• Proactively manage COO calendar, inbox, and daily workflow; coordinate travel, meetings, and reimbursements.
• Prepare concise briefing materials, agendas, and presentations for leadership decisions.
• Lead meeting prep and follow-through; track decisions, owners, and deadlines.
• Bridge communications across teams and adapt style for site staff and corporate leadership.
• Create intuitive systems, trackers, and playbooks to support the COO.

Skills

Executive support

Administrative craft

Communication & EQ

Google Workspace

Microsoft Office

Education

CAP credential

Project management training

Tools

Asana

Monday.com

Smartsheet

Job description

Full Circle Communities is hiring a Senior Executive Assistant to partner with the COO, protecting executive bandwidth and streamlining complex workflows. You will prepare leadership for key decisions, manage information flow, and foster empathetic communication across teams.

The role emphasizes administrative craft, discretion, and proactive problem-solving, with a hybrid schedule based in Chicago and potential travel to properties or events.