Strategic Executive Assistant to the CFO

Allegheny College; Meadville (Crawford County); On-site; USD 55,000 - 75,000; Full time

Job summary

Allegheny College in Meadville, PA is seeking an Executive Assistant to the Chief Financial Officer. The role provides high-level administrative, financial, and operational support to executive leadership and multiple divisions.

The successful candidate is organized, proactive, and discreet, with strong communication and prioritization skills. Responsibilities include managing the CFO’s calendar, coordinating board meetings and governance materials, monitoring budgets and purchasing, and

Qualifications

• Required education: High school diploma or GED.
• Required experience: 3+ years in progressive administrative or executive assistant roles supporting senior-level executives.
• Experience in higher education or complex entities is beneficial.

Responsibilities

• Manage CFO's complex calendar, scheduling, meetings, travel, and daily office operations.
• Coordinate Board of Trustees committee meetings and governance materials.
• Monitor budgets, processing purchases, invoices, and expense reimbursements.
• Coordinate with Finance, HR, IT, Campus Store, and other divisions.
• Draft and coordinate high-quality correspondence, reports, and presentations.
• Perform other duties to support the CFO and division.

Skills

Executive coordination

Calendar management

Communication

Discretion and confidentiality

Prioritization

Budget monitoring

Cross-functional collaboration

Education

High school diploma or GED

Associate’s or Bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

Asana

Databases

Procurement systems (Purchasing/Expense)

Job description

Allegheny College in Meadville, PA is seeking an Executive Assistant to the Chief Financial Officer. The role provides high-level administrative, financial, and operational support to executive leadership and multiple divisions.

The successful candidate is organized, proactive, and discreet, with strong communication and prioritization skills. Responsibilities include managing the CFO’s calendar, coordinating board meetings and governance materials, monitoring budgets and purchasing, and