Strategic Executive Assistant to the CEO (Nonprofit)

RFK Community Alliance; Lancaster (MA); Presencial; USD 85.000 - 110.000; Tempo integral

Benefícios oferecidos por esta vaga

Health Insurance

Dental Insurance

Vision Insurance

Generous paid time off

Holiday Pay

Educational Assistance

Employer-paid life insurance

Employer paid Short & Long Term Disabl

Resumo da vaga

RFK Community Alliance in Lancaster, MA, is seeking a full-time Executive Assistant to the President/CEO. You will manage the CEO’s calendar, travel, and communications, serve as a trusted liaison to staff, the board, donors, and partners, and ensure polished, professional executive operations.

The role includes board logistics, minute-taking, visitor engagement, and cross-functional project support. The ideal candidate has 5+ years in an executive/senior admin role, strong communication and

Qualificações

• 5+ years of experience in an executive assistant or senior administrative role.
• Experience supporting executive leadership and/or a Board of Directors/Trustees is strongly preferred.
• Outstanding communication and relationship-building abilities.
• Exceptional organizational and time-management skills, with the ability to handle multiple priorities and establish efficient systems for executive leadership.
• Proficiency with Microsoft Office Suite; experience with board portals is a plus.

Responsabilidades

• Manage the President/CEO’s calendar, including scheduling meetings, coordinating logistics, and anticipating needs.
• Arrange travel, prepare itineraries, and process related expenses.
• Draft, proofread, and format documents, presentations, and correspondence with clarity and professionalism.
• Monitor and manage incoming communications, flagging priority items and helping ensure timely responses.
• Maintain organized and confidential electronic and paper filing systems.
• Capture and summarize key decisions and action items from executive-level strategic discussions.
• Coordinate logistics for Board of Trustees meetings, including scheduling, material preparation, and follow-up communications.
• Assist in the preparation and distribution of board packets and reports.
• Track RSVPs and attendance.
• Take comprehensive minutes of Board meetings, including committee meetings.
• Act as the primary administrative liaison to the Board, maintaining a helpful and professional rapport.
• Greet and assist visitors, staff members, board members, and donors with warmth and professionalism, creating a welcoming atmosphere.
• Support the general upkeep and readiness of the executive office, conference rooms, and reception area.
• Maintain inventory of office supplies for the executive team.
• Support special projects and initiatives led by the President/CEO, including planning, scheduling, and tracking progress.
• Document the President/CEO’s donor engagement efforts in tracking system, and assist the Organizational Advancement team with data entry, reporting, and special projects.
• Support other Executive leaders and collaborate with other administrative and program staff to support organizational operations and events, as needed.

Conhecimentos

Executive support

Board support

Executive communication

Organization

Microsoft Office

Formação

Bachelor’s degree preferred

Ferramentas

Microsoft Office

Board portals

Descrição da vaga

RFK Community Alliance in Lancaster, MA, is seeking a full-time Executive Assistant to the President/CEO. You will manage the CEO’s calendar, travel, and communications, serve as a trusted liaison to staff, the board, donors, and partners, and ensure polished, professional executive operations.

The role includes board logistics, minute-taking, visitor engagement, and cross-functional project support. The ideal candidate has 5+ years in an executive/senior admin role, strong communication and