Strategic Executive Assistant to the CEO | Nonprofit

One Hope United; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Tuition assistance

Vacation and personal days

Medical, dental, vision insurance

403(b) retirement plan

Life insurance

Flexible spending accounts

Employee assistance program

Job summary

One Hope United in Chicago, IL seeks an Executive Assistant to the President & CEO. The role provides comprehensive administrative and operational support to the CEO, manages calendar, travel, communications, meetings, and ensures the Executive Office runs smoothly while advancing organizational priorities.

Reporting to the CEO and coordinating with the Executive Leadership Team and Board, you will prepare materials, track commitments, handle confidential information, and support governance,

Qualifications

• Bachelor’s degree or equivalent combination of education and executive-support experience.
• Minimum five years of progressive administrative or executive-support experience.
• Experience supporting a CEO or senior leaders; board exposure preferred.
• Ability to manage confidential information and complex calendars.

Responsibilities

• Manage the CEO's calendar, travel, meetings, correspondence, and administrative priorities.
• Coordinate and prepare agendas, briefing materials, presentations, reports, and executive communications.
• Monitor and track key commitments, deadlines, decisions, and follow-up actions for the CEO.
• Support governance by coordinating Board meetings, agendas, minutes, and materials.
• Serve as liaison with internal and external stakeholders, including donors and partners.
• Coordinate special projects and leadership initiatives to improve executive operations.

Skills

Executive support

Calendar management

Travel coordination

Board governance

Stakeholder relations

Communication

MS 365

Education

Bachelor’s degree in business, communication, organizational leadership, or related field

Tools

Microsoft 365

Job description

One Hope United in Chicago, IL seeks an Executive Assistant to the President & CEO. The role provides comprehensive administrative and operational support to the CEO, manages calendar, travel, communications, meetings, and ensures the Executive Office runs smoothly while advancing organizational priorities.

Reporting to the CEO and coordinating with the Executive Leadership Team and Board, you will prepare materials, track commitments, handle confidential information, and support governance,