Strategic Executive Assistant to the CEO | High-Growth Ops

PowerGrid Services; Charlotte (NC); On-site; USD 70,000 - 100,000; Full time

Job summary

PowerGrid Services is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive leadership team. This role serves as a trusted partner to leadership, ensuring efficient management of schedules, communications, meetings, travel, reporting, and special projects.

The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and possesses strong

Qualifications

• Bachelor's degree required.
• High school diploma or equivalent required.
• Minimum 3–5 years of executive-level administrative support experience preferred.
• Experience supporting senior executives in a fast-paced, growth-oriented organization preferred.

Responsibilities

• Manage complex executive calendars, schedules, appointments, meetings, board meetings, and travel arrangements.
• Coordinate virtual and in-person meetings, including logistics, room reservations, catering, agendas, materials, and attendee communications.
• Screen and prioritize emails, calls, correspondence, and meeting requests.
• Draft, edit, and distribute professional correspondence, reports, and presentations.
• Prepare and maintain travel itineraries and expense reports.
• Serve as primary point of contact for internal and external stakeholders.
• Maintain confidential records with discretion.
• Support meetings by preparing materials, recording minutes, tracking actions, and follow-ups.
• Develop and maintain databases and tracking systems across operational areas.
• Monitor Teams file structures for compliance and accessibility.

Skills

Organizational skills

Time management

Analytical thinking

Written & verbal communication

Multitasking

Judgment & discretion

Data analysis

Proofreading & business writing

Interpersonal skills

Initiative & adaptability

Education

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Office

Dashboards & reports

Databases & reporting systems

Document management platforms

Job description

PowerGrid Services is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive leadership team. This role serves as a trusted partner to leadership, ensuring efficient management of schedules, communications, meetings, travel, reporting, and special projects.

The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and possesses strong