Strategic Executive Assistant to the CEO & Board Liaison

Helios-Technologies-5; Sarasota (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

Helios Technologies seeks an experienced Executive Assistant to support the CEO and CFO, ensuring smooth corporate operations and effective Board communications. The role combines calendar management, travel planning, document preparation, and cross-functional project coordination in a fast-paced office environment.

You will streamline processes, maintain discretion with confidential information, and help orchestrate quarterly leadership events and meeting logistics across departments.

Qualifications

• 5+ years of experience as an Executive Assistant in a corporate setting.
• Proven experience with Board of Directors communication.
• Experience managing calendars, travel, and expense reports for executives.
• Strong proficiency in Microsoft Office, especially PowerPoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as primary point of contact between CEO and stakeholders.
• Manage CEO and CFO calendar, meetings, travel, and expenses.
• Prepare meeting materials and coordinate Board meetings.
• Oversee high-priority projects and leadership meeting logistics.
• Maintain office operations and confidentiality.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Interpersonal skills

Problem-solving

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Helios Technologies seeks an experienced Executive Assistant to support the CEO and CFO, ensuring smooth corporate operations and effective Board communications. The role combines calendar management, travel planning, document preparation, and cross-functional project coordination in a fast-paced office environment.

You will streamline processes, maintain discretion with confidential information, and help orchestrate quarterly leadership events and meeting logistics across departments.