Strategic Executive Assistant to the CEO

Hightowers Petroleum Co.; MIDDLETOWN (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

Hightowers Petroleum Co. is seeking an experienced Executive Assistant to provide high‑level administrative support to the Chief Executive Officer. This full‑time role acts as a gatekeeper, coordinating calendar, travel, correspondence, and prioritizing the CEO’s commitments.

You will partner with senior leadership, prepare confidential documents, manage complex scheduling, and ensure smooth communication across departments in a fast-paced environment.

Qualifications

• High School Diploma required; certification, Associate’s Degree or higher in Business Administration or related field preferred.
• 8–10 years of executive-level support experience, particularly for C‑Level executives.

Responsibilities

• Administrative Support - Complete a wide array of administrative tasks for the CEO, including managing a highly active calendar, preparing and submitting expense reports, drafting confidential correspondence, and arranging complex travel plans, itineraries, and agendas.
• Schedule Management - Ensure the CEO’s schedule is organized and followed, including providing "gatekeeper" and "gateway" functions for access to the CEO. Anticipate and resolve scheduling conflicts to prioritize the CEO’s time effectively.
• Issue Prioritization - Research, prioritize, and manage sensitive issues addressed to the CEO. Follow up as necessary, determining appropriate responses, referrals, or actions to resolve matters.
• Communication Liaison - Facilitate smooth communication between the CEO’s office and internal departments, fostering trust and credibility with the senior leadership team and maintaining effective working relationships.
• Project Support - Provide hands-on assistance with critical projects and deliverables, including drafting letters of acknowledgment, personal correspondence, and other documents that support the CEO’s leadership responsibilities.
• Task Management - Proactively manage multiple competing priorities, ensuring projects are completed with accuracy, professionalism, and often under time-sensitive deadlines.
• Other Duties - Perform other administrative duties as required to support the CEO and ensure the smooth running of the executive office.

Skills

Communication

Organization

Time management

Problem solving

Confidentiality

Technical proficiency

Education

High School Diploma

Associate’s or higher in Business Administration

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Hightowers Petroleum Co. is seeking an experienced Executive Assistant to provide high‑level administrative support to the Chief Executive Officer. This full‑time role acts as a gatekeeper, coordinating calendar, travel, correspondence, and prioritizing the CEO’s commitments.

You will partner with senior leadership, prepare confidential documents, manage complex scheduling, and ensure smooth communication across departments in a fast-paced environment.