Strategic Executive Assistant to the CEO

Resilience; Wellesley (MA); On-site; USD 70,000 - 126,000; Full time

Benefits offered by this job

Annual cash bonus

401(k) match

Healthcare package

Paid time off

Job summary

Resilience is seeking an experienced Executive Assistant to support the CEO and the executive team from our Wellesley, MA location. You will manage calendars, travel logistics, and prepare materials for internal and external meetings, while handling confidential information with discretion.

The role will also coordinate annual conferences, board meetings, and off-sites, plus oversee expense reports, invoices, and cross-functional initiatives.

Qualifications

• Demonstrated and progressive experience supporting executives.
• Comfortable supporting logistics for executive-level events, board meetings, or conferences.
• High discretion; ability to manage confidential matters with absolute professionalism.
• Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise.
• Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Working knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar).
• Self-directed, able to work with limited supervision and manage multiple priorities.

Responsibilities

• Manage calendars, scheduling, and domestic/international travel logistics for the executive team, including the CEO.
• Prepare meeting materials, agendas, and follow-up communications.
• Triage correspondence and draft routine communications on behalf of executives.
• Handle sensitive and confidential information with absolute discretion.
• Plan and coordinate annual conferences, vendor coordination, attendee management, and on-site execution.
• Coordinate board meetings end-to-end: scheduling, materials, logistics, and follow-up.
• Assist with executive off-sites, leadership meetings, and company events at the Wellesley site.
• Process and reconcile expense reports, invoices, and PO submissions.
• Maintain organized filing systems, records, and administrative databases.
• Lead cross-functional initiatives, driving projects from initiation through completion.

Skills

Executive support

Calendar management

Communication skills

Discretion

Problem solving

In-office attendance

Ambiguity tolerance

AI productivity tools

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Resilience is seeking an experienced Executive Assistant to support the CEO and the executive team from our Wellesley, MA location. You will manage calendars, travel logistics, and prepare materials for internal and external meetings, while handling confidential information with discretion.

The role will also coordinate annual conferences, board meetings, and off-sites, plus oversee expense reports, invoices, and cross-functional initiatives.