Strategic Executive Assistant to the CEO & ELT

Dr. Comfort; Mequon (WI); On-site; USD 65,000 - 95,000; Full time

Job summary

Dr. Comfort is seeking an Executive Assistant to support the CEO and Executive Leadership Team. You will own calendars end to end, triage the CEO’s inbox, draft communications, and coordinate board materials. The role ensures the HQ operates smoothly and the ELT can lead with focus.

Responsibilities include travel planning, expense processing, and on-site office management in Mequon, WI. This role requires 5+ years of C-level support, strong discretion, and excellent written communication.

Qualifications

• 5+ years supporting a C-level executive
• Discretion with confidential information
• Exceptional written communication
• Strong judgment about priority and urgency
• Ability to run competing priorities for multiple executives
• Professional presence and etiquette; front door to the executive team
• Advanced Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams)
• Comfort with ambiguity and shifting priorities
• On-site work in Mequon, WI with occasional hours

Responsibilities

• Own the CEO’s calendar end to end; coordinate ELT calendars
• Triage the CEO’s inbox and draft responses
• Prepare agendas and briefing materials for significant meetings
• Coordinate quarterly board and ownership reviews
• Book domestic and international travel and build itineraries
• Maintain Mequon office operations and vendor relations
• Coordinate new-hire logistics with HR and IT

Skills

Executive support

Discretion with confidential info

Written communication

Prioritization

Professional presence

On-site work

Judgment

Ambiguity tolerance

Tools

Microsoft 365

Outlook

PowerPoint

Teams

Travel expense systems

Job description

Dr. Comfort is seeking an Executive Assistant to support the CEO and Executive Leadership Team. You will own calendars end to end, triage the CEO’s inbox, draft communications, and coordinate board materials. The role ensures the HQ operates smoothly and the ELT can lead with focus.

Responsibilities include travel planning, expense processing, and on-site office management in Mequon, WI. This role requires 5+ years of C-level support, strong discretion, and excellent written communication.