Strategic Executive Assistant to the CEO

New Horizon Medical Solutions LLC.; Nashville (TN); On-site; USD 58,000 - 72,000; Full time

Benefits offered by this job

Benefits for full-time employees

Job summary

Raphah Institute in Nashville, TN, seeks an Executive Assistant to the CEO to organize calendars, meetings, and travel while ensuring confidential, efficient workflows. The role supports leadership in governance, fundraising, and strategic relationships.

The incumbent will manage schedules, prepare briefs, and handle post-meeting action items, with escalating decisions appropriately. This is a full-time, on-site position with a $58k–$72k annual target depending on experience.

Qualifications

• Experience coordinating multiple schedules in a complex environment.
• Excellent follow-through, organization, written communication, and attention to detail.
• Sound judgment about confidential information and when to act or elevate.
• Confidence with digital productivity tools and willingness to learn new systems, including responsible uses of AI.
• Ability to work respectfully and effectively with senior stakeholders and colleagues.
• Interest in building dependable processes and improving them over time.
• Experience supporting a senior leader or nonprofit is welcome but not required.

Responsibilities

• Coordinate the CEO’s calendar, meeting invitations, scheduling conflicts, preparation time, and travel within agreed priorities.
• Capture and track follow-ups, introductions, approvals, requested documents, and other CEO commitments through completion.
• Prepare meeting logistics, relevant materials, concise first-pass briefs, and post-meeting action lists.
• Support executive correspondence, board-related administration, travel arrangements, and document routing.
• Organize information from email, calendar, meeting notes, and approved systems so time-sensitive matters reach the CEO promptly.
• Document and improve recurring executive workflows, using approved productivity and AI tools with careful verification and confidentiality practices.
• Coordinate administrative handoffs with colleagues, board members, funders, partners, and advisors while preserving their decision authority.

Skills

Calendar coordination

Follow-through

Written communication

Attention to detail

Confidentiality

AI tooling

Cross-stakeholder collaboration

Process improvement

Tools

Productivity tools

Job description

Raphah Institute in Nashville, TN, seeks an Executive Assistant to the CEO to organize calendars, meetings, and travel while ensuring confidential, efficient workflows. The role supports leadership in governance, fundraising, and strategic relationships.

The incumbent will manage schedules, prepare briefs, and handle post-meeting action items, with escalating decisions appropriately. This is a full-time, on-site position with a $58k–$72k annual target depending on experience.